So, you’ve finished your job interview. Now what? Should you just go home and watch some Netflix? Maybe do the dishes? Definitely! But not before you’ve done this one thing: sent a follow up email.
In the following we will guide you through the post-interview follow up process:
- When to follow up after a job interview
- How to follow up after a job interview
- Best follow up email subject lines
- Follow up email example
Be sure to read until the end where we have a few extra actionable tips for you.
Let’s jump right in.
When to follow up after a job interview
The best time to send your follow up email is right after your job interview. Definitely within 24 hours after your interview. That’s when you’re in the zone and, more importantly, the interviewer remembers you. If you wait any longer than that, you risk drowning among the other candidates.
Therefore, as soon as you get in the door at home, fire up that laptop and start writing your follow up email.
How to follow up after a job interview
First and foremost, make sure you express your gratitude for having been to the interview. Highlight how your skills and work history align with the prospective job. Finally, make sure that your words resonate well with the recipient by checking up with your interview notes and the job description. Here’s a quick step by step guide you can use alongside any templates or AI writers:
1. Express gratitude to the interviewer
Begin your email by addressing the interviewer by name. Mention the specific job title along with your gratitude for having been to the interview and for their time. Keep this paragraph short and sweet, just like you do in your cover letter.
2. Get personal
Next up you should highlight exactly why they should move forward with you. Check your notes from the interview and the job description for talking points that seemed especially important to the interviewer. Now highlight how they connect with your personal skills, work history, and interests. Express your enthusiasm for the job.
3. Stand out from the competition
In your last paragraph be sure to point out how you’re going to make a difference for them. Let them know how you’ll contribute value to the company. Subtly remind them of your key skills from your resume. Finish by inviting them to ask you any additional question they may have and end it all by saying you look forward to hearing back from them.
4. Signature and contact info
In the very last part of the interview follow up email you write your signature and contact info.
Best follow up email subject lines
Now what about a subject line for your follow up email? Well, as a rule of thumb, make sure to keep it short and to the point. The best subject lines examples are (in no particular order):
- Thank you for your time, [interviewer’s name]
- Thanks for your time today
- Great speaking with you today
- Thank you for the opportunity
- Follow up regarding [position title]
If you stick to these, or a variation of them, you’ll be good.
Next up is a follow up email example.
Follow up email example
Subject line: Thank you for your time, Hannah
Follow up email example text version (that you can copy and paste).
Thank you for taking time out of your busy schedule to speak with me about the Content Marketing Manager role. It was great to meet with you in person and learn more about the position.
I’m very excited about the possibility to join Company XYZ and I am particularly interested in the details you shared about the upcoming launch of your content marketing strategy. I’m very enthusiastic about the prospect of taking charge of the new strategy and bringing my experience within the field on board.
After our conversation today, I feel very confident that my background in content marketing and my interest in brand growth will enable me to fill the job requirements effectively and support the vision of Company XYZ. Please feel free to contact me if I can provide you with any further information or samples of my work. I look forward to hearing from you.
Takeaways and final tips
Okay, you’re now prepared to send out your job interview follow up email. Good job! Here are your key takeaways plus some final tips for you:
- Express gratitude
- Be personal
- Remind them how you’ll contribute value to the company
- Stand out from the crowd
- Include anything you feel you forgot to mention during the interview
- Read through and edit your text at least once before hitting send
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